Transform Your Childcare Operations with Data-Driven Decisions
Harness the Power of Real-Time Data to Enhance Efficiency, Staffing, and Childcare Experience
biggest names in the childcare ecosystem
Remove risk and improve efficiency with realtime data
In the world of childcare, every moment matters and every decision counts. Data isn’t just numbers; it’s the stories of every child, educator, and classroom waiting to be told.
Let’s turn those stories into strategies.
Bring together your Operational, CRM, Finance, Labour Allocation, Service Delivery & other data together in real-time, for a top down or bottom up view of the whole organisation, region, centre or room.
Keydata has played a crucial role in fostering Aspire’s expansion, enabling us to tailor our data into a coherent format. This customisation has empowered us to swiftly pinpoint critical areas and implement enhancements. The establishment of a unified source that all centres reference has notably enhanced communication and operational efficiencies across our network.
Core Capabilities
Our childcare models are recognised for both their efficiency and innovation in managing on-costs effectively. At its heart is a sophisticated algorithm that adapts to both the anticipated and the unexpected, ensuring our team’s efforts are always in sync with client needs. It’s about being prepared for every possibility and understanding the unique flow of each centre.
- Data and Business Intelligence Strategy
- Data Integration, Governance and Architecture
- Data Warehousing and Cloud Services
- Visual Analytics (Power BI and Tableau at Scale)
- Finance Integration and Automation
- Dashboard Development
- Quality Assurance
- Machine Learning / AI
Single Point of Truth
Our SPOT system is like the reliable go-to place for all our important childcare centre reports. It’s a set of curated visual analytics and reports that everyone with approved access uses, so we’re all on the same page.
You can get access to all your curated data and reports 24/7 depending on your role at Head Office or at the Centres, keeping everything safe and secure. Plus, if required for external reporting, such as the Board or Suppliers, they can be sent out automatically as PDFs or CSV files. You will always have the information you need, any time of the day or night.
- Landing Page - The metrics that matter - Key Performance Indicators
- Time and Attendance - Visibility - Forecast v Required v Actual
- Labour Management - Turnover
- Pipeline, Tours and Conversion
- Occupancy and Room Management
- Debt Management
- Quality Assurance (ACECQA)
- Temperature Monitoring (AC, Kitchens, Medical Fridges, Baby Rooms)
- CFO Report Suite
- Monthly Board Pack
Insights from Realtime Data
Labour Model
Our predictive labour models are recognised for their innovation in managing costs effectively. At its heart is a sophisticated algorithm that adapts to your organisation’s business rules and culture. The labour models update in real time for both the anticipated and the unexpected, ensuring your team’s efforts are always in sync with your families needs. It’s about being prepared for every possibility and understanding the unique flow and challenge of each individual centre.
This flexibility allows for a high-level view of operations, highlighting any irregularities in a clear, intuitive manner. It’s a dynamic approach to workforce management, crafted to support the diverse and evolving landscape of childcare services.
Occupancy by Centre
Our ‘occupancy by centre’ feature gives a clear overview of how full each childcare centre is. It helps us make smart choices about using our spaces and keeping room for every child’s needs.
This straightforward tool is all about making sure we use our centres well, maximising Occupancy, securing more casual spots, and timely room transitioning. Ensuring if there is availability there’s always a spot for every child, while keeping things flexible and friendly.
Room Utilisation
Our ‘Occupancy by Room’ reporting tool gives a clear picture of how each room in our childcare centres is used.
It’s a simple way to see which spaces are bustling with activity and which ones can welcome more little ones. With this tool, we make sure every room is just right – not too crowded, not too empty – so that kids have the space they need to play, learn, and grow.
What our customers say
I can confidently say that integrating this system has been a game-changer for us.
The SPOT system has been a revelation to our group of childcare centres.
Leading a group of childcare centres, the challenge has always been maintaining consistency and quality across all locations.
It offers a Single Point of Truth, ensuring that all our centres are aligned and operating efficiently. The role-based access to standardised reports has enhanced our decision-making process, and the automated PDF distribution ensures vital information is always at our fingertips. This tool hasn’t just improved our operations; it’s fundamentally elevated the standard of care we provide.”
Simplify the way you see, share and use your data, find the answers you need fast.
Talk to our data specialists today to learn more
The ‘Occupancy by Room’ tool has transformed how we manage our space. It’s simple yet incredibly effective – we’re now able to ensure each room is utilised just right, creating a better environment for both our little ones and staff.
Plus, the ease of accessing reports through the SPOT system means I’m always informed and ready to make the best decisions. I can’t imagine going back to the way things were before!